Job Title: Grants and Contracts Administrator
Why work at MCCAC?
Mid-Columbia Community Action Council (MCCAC), located in the heart of the beautiful Columbia River Gorge, serves Hood River, Wasco, and Sherman Counties. MCCAC offers programs and services to ensure our most vulnerable community members have access to healthy, safe, stable, and affordable housing. This is accomplished through our housing, energy/utility payment assistance, and weatherization programs and through our leadership as a co-convener of the Mid-Columbia Houseless Collaborative, a coalition of local governments and organizations on both sides of the Columbia River that is dedicated to reducing houselessness in the five-county Mid-Columbia region.
Job Purpose:
The Grants and Contracts Administrator is responsible for managing grant and contracts administration activities both within MCCAC and for MCCAC’s partner organizations who receive subawards from MCCAC. The Grants and Contracts Administrator provides training and technical assistance to ensure successful implementation of MCCAC's and the Mid-Columbia Houseless Collaborative's (MCHC) programs. MCCAC manages dozens of grants and contracts with federal, state, local, and private entities. The person in this position plays a central role in navigating complex funding streams while prioritizing continued strong working partnerships that support MCCAC's mission to prevent and eliminate poverty and houselessness.
This is a new position at MCCAC and for the first 18 months one of the priority projects of the Grants and Contracts Administrator will be supporting MCCAC and other partner agencies based at MCCAC’s Gloria Navigation Center to successfully launch Health Related Social Needs (HRSN) services through Oregon’s new Medicaid 1115 Waiver. The 1115 Medicaid Waiver and accompanying HRSN benefits are intended to improve health outcomes for communities that have been disproportionately affected by health inequities; at MCCAC we are focused on Housing and Outreach and Engagement benefits. While experience within health services could be a strength brought to this position, there is also be the opportunity for the person in this position to learn with and alongside our MCCAC team as we launch HRSN services. The Contracts and Grants Administrator works closely with MCCAC’s Leadership Team and reports to the Development and Partnerships Director.
Duties, Tasks, and Responsibilities:
The Grants and Contracts Administrator will support MCCAC programs and partnerships through completion of the following duties, tasks, and responsibilities:
Pre-Award Activities (15%):
Support research and identification of potential grant opportunities that align with organizational goals and promote long-term sustainability of MCCAC’s HRSN and other cross-sector care coordination efforts
Support the preparation and completion of compelling grant proposals and budgets as needed
Contract Negotiation and Execution (20%):
Maintain comprehensive digital database of existing grant/funding contracts, accompanying policies, and other pertinent documents
Coordinate closely with MCCAC’s team and partner organizations to ensure thorough cross-functional review of new contracts with a focus on 1) approach for achieving articulated program goals, and 2) screening/planning for adherence to potential administrative requirements of new funding sources
Conduct required risk assessments and other proposal activities as outlined in MCCAC’s subaward policies
Coordinate the process of executing MCCAC awards and subawards, with support from MCCAC’s relevant leadership team members
Post-Award Activities (60%):
Develop and maintain strong working relationships with grantors and funding agencies
Work with relevant MCCAC team members and agencies receiving MCCAC subawards to coordinate grant activities
Coordinate post-award grant launch meetings and lead the creation of condensed internal guidance documents
Ensure alignment with service delivery workflows and program oversight and monitoring, with a priority focus on the launch of HRSN and related care coordination services beginning in fall 2024
Manage all grant tracking and reporting, including by ensuring invoicing and reporting deadlines outlined in contracts are met in coordination with relevant MCCAC team members and subaward contacts
Coordinate with MCCAC’s finance and program teams to monitor grant expenditures, ensure compliance with grant requirements, and provide regular financial reports and updates to senior management
Ensure MCCAC adheres to its subaward policies and procedures
Provide strengths-based training and technical assistance as needed to ensure equitable access to funding for culturally specific and responsive organizations, with a focus on areas such as program implementation, data management, and reporting and an emphasis on launching HRSN and related care coordination services
Budget Coordination (5%)
Utilize grants/contracts expertise to support MCCAC’s finance and leadership teams to set MCCAC’s annual agency budget
Coordinate with and communicate updates to all relevant stakeholders when changes to individual grants’ budgets need to be made, while ensuring adherence to required budget change process(es)
Key Performance Indicators (KPIs)
“KPI” means “Key Performance Indicator,” a measurable responsibility or outcome that will be assessed during annual performance evaluations for this position.
Accuracy and timeliness of grant reporting.
Adherence to MCCAC subaward policies and monitoring procedures for relevant grants/contracts.
Effectiveness providing tailored support and technical assistance to MCCAC program managers, subrecipients, and subcontractors to ensure successful and compliant implementation of grants and contracts, with a particular emphasis on successful launch of HRSN services between 2024-2026.
Accuracy and timeliness of grant budget changes to ensure accuracy of MCCAC financial reports and support effective program oversight.
Ability to develop comprehensive database of grants/contracts and serve as agency-wide funding stream expert.
Knowledge, Skills, and Abilities:
Strong understanding of contract management principles and practices.
Strong convening and meeting facilitation skills and/or experience managing collaborative projects.
Experience in providing technical assistance or capacity building support to organizations.
Excellent written and verbal communication skills.
Strong analytical and problem-solving abilities.
Proficiency in project management and data analysis.
Ability to work independently and as part of a team; creative problem-solver.
Experience working with diverse communities and stakeholders; strong cultural competency and a supportive, strength-based approach to compliance.
Knowledge of houselessness and social services or demonstrated ability to learn.
Proficiency with Windows and Microsoft Office applications, and with budgets and spreadsheets (required). Experience with contract management software a plus.
Center equity in policy and practice and in service to MCCAC’s core value of equity.
Qualifications:
Minimum of 3 years of academic and/or professional experience in contract management, grant administration, or related field, preferably in a nonprofit or social services setting.
Degree in a field related to mission and work, for example public administration, business administration, social work preferred. A minimum of High School diploma or GED with equivalent experience required.
Demonstrated project management and cross-functional collaboration and facilitation skills; high attention to detail and passion for supporting team members within MCCAC and partner organizations.
Demonstrated proficiency in Excel and financial software to handle complex financial data and streamline reporting processes.
Experience with Little Green Light or other CRM (preferred).
Experience analyzing governmental contracts (preferred).
Demonstrated experience in providing technical assistance or capacity building support to culturally specific and responsive organizations and people with lived experience with houselessness or poverty.
Ability to communicate clearly and concisely, both verbally and in writing.
Ability to establish and maintain effective working relationships with co-workers, managers, customers, and the general public.
Experience with, and commitment to, advancing organizational equity goals.
Position Details:
This position may require occasional overnight and out of area travel.
The duties outlined in this job description are not all inclusive and additional duties and tasks will be assigned as required.
While performing the duties of this job, the employee is frequently required to sit for long periods, use hands to finger, handle, or feel, talk and occasionally lift up to 25 pounds.
Prior to date of hire, and throughout employment certification of the following are required:
satisfactory background check
MCCAC is an equal employment opportunity provider
Location: Hood River or The Dalles. Open to remote-work agreement with in-person presence to connect with our staff team ideally on a monthly or more frequent basis; preference for candidates based in OR/WA.
Fair Labor Standards Classification: Full-Time, Exempt
Reports to: Development and Partnerships Director
Pay Structure Classification, Salary, and Benefit Information
MCCAC Pay Structure Classification: Administrator
Responsible for: High-level administration of complex, cross-functional projects or processes requiring significant expertise and qualifications.
Administrator Salary Range: $65,000 - $75,000 depending on experience and qualifications.
Benefits: MCCAC offers an excellent benefits package including Blue Cross medical insurance with the agency covering 90% for employees and dependents. Dental and vision coverage. Life insurance, 401k with 3% employer match, and paid vacation, holidays, and sick leave.
To Apply
Send cover letter and resume to Sarah Kellems, skellems@mccac.com. Application review starts Friday, Nov. 1